Executive Assistant in Schaumburg
Reporting directly to the CEO, the Executive Assistant to the CEO provides executive, administrative, and development support. The Executive Assistant serves as the primary point of contact on all matters pertaining to the CEO.
The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
Sustain a daily calendar of meetings and events.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
Arrange travel and accommodations for the CEO and his family. Prepare expense reports.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
Manage the Executive’s contacts
Assist in preparing and managing presentations and decks.
Be responsive to emails/texts/phone calls, with contact outside normal business hours
Welcome the CEO’s guests by greeting them, in person or on the phone; answering or directing inquiries.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Conserve the CEO’s time by reading, researching, collecting and analyzing information as needed, in advance.
Complete adhoc projects as assigned – such as personal events and/or family needs.
Organize complex calendars and schedules; resolving any scheduling issues
Accountabilities and department
Position reports to the CEO.
Experience & Education:
Bachelor’s degree and ,at least, 2 years providing support for upper-level management. OR Five to ten years providing support for upper-level management;
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Fluent knowledge of English and Russian languages
Skills & Abilities:
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Proficiency in Windows, including MS Word, EXCEL and PowerPoint.
Ability to conduct research and present data in a succinct and well-written manner.
Ability to work independently and with professional discretion.
Excellent writing, editing, grammatical, organizational, and research skills.
Ability to work with a broad range of people including major donors, Board members, colleagues of the CEO and staff, and others.
Excellent management, time-management, and problem-solving skills
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